I get asked versions of this question all the time.
This list probably took me 5 seconds to come up with, because each of these tools are things I use multiple times a day! “I did not include Social Media; those are their own post!”
(I should preface by saying I’m a PC girl right now using MS Office (but not that 365 nusiness, because I need the features, yes?). I know there’s Mac equivalents of all of this you can look up, and if you’re Team Chromebook, I’m sorry.
1. Snipping Tool (insert chorus of angels)– OMG. I still can’t believe I had to learn about this from my dad. If you have yet to experience the magic, the Snipping Tool is hidden in the “Windows Accessories” and allows you to take a screenshot of a specific area of your screen. From there, you can choose to save the image, copy-paste it to another program, or attach it right into an email. It’s like why even bother having PrintScreen as an option anymore?
So what do I use it for? Uh, everything. Pretty much 95% of the pictures and visuals you’ll see on this site were created in PowerPoint and snipped so I could save them as an image. How- tos and tutorials are simp. When someone emails me a with a question of how to do something tech-related, I can reply with a snip of my screen to accompany the written directions. Most of my Instagram posts were created on computers and snipped before I posted it. (I’m way too particular for some of those Photofy-type apps- though they’re cute most of the time)
2. Clone (Ctrl + D)– Have you ever been working and thought- why doesn’t someone invent a way to copy and paste in the same command? Well they DID. And apparently it’s been around forever. In an earlier post I mentioned my love/hate relationship with SMART Notebook. One tool that I was totally into was located under Cut/Copy/Paste; there was also an option to CLONE. Say wha? So say you pefectly format a text box but you need 10 of them on a page. You COULD copy/paste it 10 times, or you could clone it. When I right clicked on it in Notebook it said that the shortcut for Clone is Ctrl + D. Does it work in Office? YES IT DOES. CTRL + D for everything!!
-One of my favorite ways to teach this to the kids is in PowerPoint around the holidays we manipulate some pre-made holiday scenes. We put in one piece of clipart of a present and then with a few key strokes multiply it to ALL the presents! What could be better?!
3. Save/Print as PDF- It’s become universally accepted that if you plan on sending or sharing a document, it should be a PDF. Luckily, there’s two quick and easy ways to make that happen. One is by “printing” anything (website, Word Doc, PowerPoint), and in the drop-down menu for printers, “Adobe PDF” is usually listed as an option. I love this because I still can have my original version to update and change as I go, but I also have a “final” version to distribute and share. Word Docs just don’t look the same on every computer.
Another way to create a PDF is by choosing “Save As,” and in the drop-down menu for “file type,” PDF should be listed as an option. This tool is clutch especially if you’re a font junkie like me!
4. Export a PowerPoint to a Movie- yes, this is a thing. And it has been for awhile too apparently. Again like everything, there’s two ways to do it (Bill Gates, you are a crafty one). The basic way is under the “File” tab, choose “Export” and “Create a Video.” (I know in older versions, the language was a little different- “Save and Share” comes to mind- so you’d have to check). The export will put the slides at 5 seconds apiece unless you’ve rehearsed them to go longer or there’s more than 5 seconds worth of animations or activity.
The other way to do this work if you have Office Mix. Under the “Mix” tab, choose “Export to Video” (pretty straightforward right?). I love this feature because sometimes if it’s just a little thing I want to show my kids it’s a super quick way to explain it via PowerPoint video. Teachers can take existing presentations and say, post them to YouTube. I made all my little intros for my videos using this trick before importing them to Premiere Elements or Camtasia. It’s way easier than trying to mess around with super fancy video editing software. I’m at a point where I need to be able to crank out these little help videos in a free period, so I’ll take all the help I can get saving time (without sacrificing wow factor!)
5. “Open Link in New Tab”– So simple, yet so essnetial to productivity. Right clicking on any linked item will bring this up as an option (usually the first one). This is insanely helpful if I’m on a power TPT shopping trip or am comparing a few different items.
From there, the open tabs kind of function like a to-do list. Every tab I close brings me one step closer to that magic moment when I can walk away from my desk!
I hope that maybe at least one of these was something new to you or you are walking away with a new idea of ways you can use the tools that are right in front of us!
Thanks for coming to the party!